Privacy Policy

Privacy Policy

We are delighted about your interest in our foundation. Data protection is of particular importance to the management of Special Olympics Switzerland. In this privacy policy, we inform you about how we collect and process personal data when you visit our website at www.specialolympics.ch or social media pages, contact us, or use our services.

The use of the Special Olympics Switzerland website is generally possible without providing any personal data. However, if a data subject wishes to make use of special services of our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, email address, or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection provisions applicable to Special Olympics Switzerland. Through this privacy policy, our company would like to inform the public about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed of their rights by means of this privacy policy.

As the controller, Special Olympics Switzerland has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, internet-based data transmissions can fundamentally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us via alternative means, for example by telephone.

1. Definitions

The privacy policy of Special Olympics Switzerland is based on the terms used by the European Directive and Regulation Giver in the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this privacy policy:

A) Personal Data

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

B) Data Subject

Data subject is any identified or identifiable natural person whose personal data are processed by the controller.

C) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

D) Restriction of Processing

Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

E) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

F) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

G) Controller or Controller Responsible for the Processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

H) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

I) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

J) Third Party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

K) Consent

Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:

Special Olympics Switzerland

Haus des Sports, Talgut-Zentrum 27
3063 Ittigen
Switzerland

Tel.: 0800 222 666
E-Mail: info@specialolympics.ch
Website: www.specialolympics.ch

3. Name and address of the data protection officer

The data protection officer of the controller is:

Ms. Anita Cardinale
Special Olympics Switzerland
Haus des Sports, Talgut-Zentrum 27
3063 Ittigen
Switzerland

Tel.: 0800 222 666
E-Mail: datenschutz@specialolympics.ch
Website: www.specialolympics.ch

Any data subject can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Personal data processed during communication and service provision

We collect the information you transmit to us as follows:

This includes general personal data, e.g. name and contact details (such as address, telephone number or email address), possibly information about your position or role in the organization in whose name you are contacting us, as well as information of any kind from correspondence, contacts and interactions with us.

If you order paid services, we also ask for your financial data, e.g. your preferred payment method and the billing address.

We also process personal data that we receive from third parties. This regularly includes personal data that we receive in correspondence or in meetings with customers or business partners, e.g. your name and information about your activities as a team member of the customer or business partner.

If necessary to achieve the purposes described in this privacy policy, we also collect general personal data from publicly accessible registers, websites or platforms (e.g. to verify your authorization to sign) or by obtaining information from third parties (e.g. for reference purposes in the application process, if you agree).

5. Cookies

The Special Olympics Switzerland website uses cookies. Cookies are text files that are stored in a computer system via an internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which internet pages and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the data subject from other internet browsers that contain other cookies. A specific internet browser can be recognized and identified via the unique cookie ID.

By using cookies, Special Olympics Switzerland can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized in the interests of the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter their access data each time they visit the website, because this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The data subject can prevent the setting of cookies by our website at any time by means of a corresponding setting of the internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be fully usable.

6. Collection of general data and information

The Special Olympics Switzerland website collects a series of general data and information each time the website is accessed by a data subject or an automated system. This general data and information is stored in the server’s log files.

The following can be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using this general data and information, Special Olympics Switzerland does not draw any conclusions about the data subject. Rather, this information is required to (1) deliver the content of our website correctly, (2) optimize the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. This anonymously collected data and information is therefore evaluated by Special Olympics Switzerland both statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from all personal data provided by a data subject.

7. Registration on our website

The data subject has the option of registering on the website of the controller, providing personal data. Which personal data is transmitted to the controller is determined by the respective input mask that is used for registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller and for its own purposes. The controller may arrange for the transfer to one or more processors, for example a parcel service provider, who also uses the personal data exclusively for internal use attributable to the controller.

By registering on the website of the controller, the IP address assigned by the internet service provider (ISP) of the data subject, the date and the time of registration are also stored. This data is stored against the background that this is the only way to prevent the misuse of our services and this data enables us to investigate criminal offences committed, if necessary. In this respect, the storage of this data is necessary to protect the controller. This data will not be passed on to third parties unless there is a legal obligation to pass it on or the transfer serves the purpose of criminal prosecution.

The registration of the data subject, with the voluntary provision of personal data, enables the controller to offer the data subject content or services that, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the data stock of the controller.

The controller shall provide any data subject with information on request at any time as to which personal data relating to the data subject is stored. Furthermore, the controller shall correct or delete personal data at the request or notice of the data subject, provided that there are no legal storage obligations to the contrary. The entirety of the employees of the controller are available to the data subject as contact persons in this context.

8. Subscription to our newsletter

On the Special Olympics Switzerland website, users are given the opportunity to subscribe to our company’s newsletter. Which personal data is transmitted to the controller when ordering the newsletter is determined by the input mask used for this purpose.

Special Olympics Switzerland informs its customers and business partners at regular intervals by means of a newsletter about company offers. The newsletter of our company can only be received by the data subject if (1) the data subject has a valid email address and (2) the data subject registers for the newsletter dispatch. For legal reasons, a confirmation email in the double opt-in procedure is sent to the email address first registered by a data subject for newsletter dispatch. This confirmation email serves to check whether the owner of the email address as the data subject has authorized the receipt of the newsletter.

When you register for the newsletter, we also store the IP address assigned by the Internet service provider (ISP) of the computer system used by the data subject at the time of Registration, as well as the date and time of Registration. The collection of this data is necessary to be able to trace the (possible) misuse of a data subject’s e-mail address at a later point in time and therefore serves to legally safeguard the controller.

The personal data collected as part of a newsletter Registration will be used exclusively to send our newsletter. Furthermore, newsletter subscribers may be informed by e-mail if this is necessary for the operation of the newsletter service or Registration in this regard, as might be the case in the event of changes to the newsletter offer or changes to the technical conditions. The personal data collected as part of the newsletter service will not be passed on to third parties. The subscription to our newsletter can be canceled by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter dispatch can be revoked at any time. For the purpose of revoking the consent, there is a corresponding link in every newsletter. Furthermore, it is possible to unsubscribe from the newsletter dispatch at any time directly on the website of the controller or to inform the controller of this in another way.

9. Newsletter Tracking

The newsletters of Special Olympics Switzerland contain so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in such e-mails, which are sent in HTML format, in order to enable a log file recording and a log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel, Special Olympics Switzerland can recognize if and when an e-mail was opened by a data subject and which links in the e-mail were accessed by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters are stored and evaluated by the controller in order to optimize the newsletter dispatch and to better adapt the content of future newsletters to the interests of the data subject. This personal data will not be passed on to third parties. Data subjects are entitled at any time to revoke the relevant separate declaration of consent submitted via the double opt-in procedure. After revocation, this personal data will be deleted by the controller. Unsubscribing from receiving the newsletter is automatically interpreted as a revocation by Special Olympics Switzerland.

10. For what purposes we process your personal data and on what basis

We process your personal data primarily to inform you about our range of services and to provide, document and invoice our services in accordance with our contractual and legal obligations.

We obtain and process personal data in order to ensure and continuously improve the adequate security of our IT and our other infrastructure (e.g. buildings). This includes, for example, the monitoring and control of electronic access to our IT systems as well as physical access to our premises, analyses and tests of our IT infrastructures, system and error checks and the creation of security copies.

We have a legitimate interest in processing your personal data in accordance with the purposes mentioned. Some processing is also necessary for us to fulfill our contractual obligations to you or our legal obligations (e.g. retention obligations). On this basis, we process your personal data if and to the extent that the applicable data protection law requires a legal basis or justification for the lawfulness of data processing in general or for certain processing activities.

11. Routine deletion and blocking of personal data

The controller shall process and store personal data of the data subject only for the period necessary to achieve the purpose of storage, or as provided for by the European Directive and Regulation Maker or any other legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data are routinely blocked or deleted in accordance with the statutory provisions.

12. To whom we pass on your personal data

To achieve the purposes described in this privacy policy, it may be necessary for us to pass on your personal data to other companies. The categories of recipients are suppliers, partners, associations and other external service providers (e.g. IT providers, banks, insurance companies, credit agencies, address verifiers, consulting companies), other business partners and (where applicable) authorities and courts.

13. Place of processing

We store and process your personal data only in Switzerland. However, your data may also be processed in Europe under certain circumstances; in exceptional cases in any country in the world. We may also transfer the personal data to recipients who in turn process the personal data in other countries, including those that do not guarantee a level of data protection comparable to Swiss law. We will do the latter based on consent or standard contractual clauses, or if it is necessary for the performance of a contract or for the enforcement of legal claims.

14. Rights of the data subject

A) Right to Confirmation

Every data subject has the right granted by the European Directive and Regulation Maker to request confirmation from the controller as to whether personal data relating to him or her are being processed. If a data subject wishes to exercise this right to confirmation, he or she may contact an employee of the controller at any time.

B) Right to Information

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to obtain at any time from the controller, free of charge, information about the personal data stored about him or her and a copy of this information. Furthermore, the European Directive and Regulation Maker has granted the data subject information about the following information:

the processing purposes

the categories of personal data that are processed

the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations

if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration

the existence of a right to rectification or erasure of personal data concerning them or to restriction of processing by the controller or a right to object to such processing

the existence of a right of appeal to a supervisory authority

if the personal data are not collected from the data subject: All available information on the origin of the data.

Furthermore, the data subject has a right to information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate guarantees in connection with the transfer.

If a data subject wishes to exercise this right to information, he or she may contact an employee of the controller at any time.

C) Right to Rectification

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to request the immediate rectification of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.

If a data subject wishes to exercise this right to rectification, he or she may contact an employee of the controller at any time.

D) Right to Erasure (Right to be Forgotten)

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to request from the controller that the personal data concerning him or her be erased immediately, provided that one of the following reasons applies and insofar as the processing is not necessary:

The personal data have been collected or otherwise processed for such purposes for which they are no longer necessary.

The data subject withdraws his or her consent on which the processing was based pursuant to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR, and there is no other legal basis for the processing.

The data subject objects to the processing pursuant to Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 para. 2 GDPR.

The personal data have been processed unlawfully.

The erasure of the personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the controller is subject.

The personal data were collected in relation to services offered by the information society pursuant to Art. 8 para. 1 GDPR.

If one of the above-mentioned reasons applies and a data subject wishes to arrange for the erasure of personal data stored at Special Olympics Switzerland, he or she may contact an employee of the controller at any time. The employee of Special Olympics Switzerland will arrange for the request for erasure to be complied with immediately.

If Special Olympics Switzerland has made the personal data public and our company, as the controller, is obliged to erase the personal data pursuant to Art. 17 para. 1 GDPR, Special Olympics Switzerland shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform other data controllers who process the published personal data that the data subject has requested from these other data controllers the erasure of all links to these personal data or of copies or replications of these personal data, insofar as the processing is not necessary. The employee of Special Olympics Switzerland will arrange for the necessary measures to be taken in individual cases.

E) Right to Restriction of Processing

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to request from the controller the restriction of processing if one of the following conditions is met:

The accuracy of the personal data is disputed by the data subject, for a period that allows the controller to verify the accuracy of the personal data.

The processing is unlawful, the data subject refuses the erasure of the personal data and instead requests the restriction of the use of the personal data.

The controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the assertion, exercise or defense of legal claims.

The data subject has lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate grounds of the controller outweigh those of the data subject.

If one of the above-mentioned conditions is met and a data subject wishes to request the restriction of personal data stored at Special Olympics Switzerland, he or she may contact an employee of the controller at any time. The employee of Special Olympics Switzerland will arrange for the restriction of processing.

F) Right to Notification

The controller shall communicate any rectification or erasure of personal data or restriction of processing to all recipients to whom personal data have been disclosed, unless this proves impossible or involves a disproportionate effort.

The controller shall inform the data subject about these recipients if the data subject so requests. If a data subject wishes to exercise this right, he or she may contact an employee of the controller at any time.

G) Right to Data Portability

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to receive the personal data concerning him or her, which have been provided to a controller by the data subject, in a structured, commonly used and machine-readable format. It also has the right to transfer this data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on the consent pursuant to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 letter a GDPR or on a contract pursuant to Art. 6 para. 1 letter b GDPR and the processing is carried out by means of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, when exercising his or her right to data portability pursuant to Art. 20 para. 1 GDPR, the data subject has the right to have the personal data transferred directly from one controller to another controller, insofar as this is technically feasible and insofar as this does not adversely affect the rights and freedoms of other persons.

To assert the right to data portability, the data subject may contact an employee of Special Olympics Switzerland at any time.

H) Right to Object

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation Maker to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out on the basis of Art. 6 para. 1 letters e or f GDPR.

Special Olympics Switzerland will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing that outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.

If Special Olympics Switzerland processes personal data for the purpose of direct marketing, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. If the data subject objects to Special Olympics Switzerland to the processing for direct marketing purposes, Special Olympics Switzerland will no longer process the personal data for these purposes.

In addition, the data subject has the right to object, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her which is carried out at Special Olympics Switzerland for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

To exercise the right to object, the data subject may contact any employee of Special Olympics Switzerland or another employee directly. The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise his or her right to object by means of automated procedures using technical specifications.

I) Automated Individual Decisions Including Profiling

Every data subject has the right, granted by the European legislator, not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning him or her or similarly significantly affects him or her.

As a responsible company, the controller refrains from automatic decision-making or profiling.

J) Right to Withdraw Data Protection Consent

Every data subject has the right, granted by the European legislator, to withdraw consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw consent, they can contact an employee of the controller at any time.

15. Data Protection in Applications and the Application Process

The controller collects and processes applicants’ personal data to manage the application process. This processing can also be electronic. Applicants can submit their applications via an online form on our website, where data is transmitted to us encrypted using state-of-the-art technology. Alternatively, applicants may send their applications via email. However, please note that emails are generally not encrypted, and applicants must ensure their own encryption. We therefore cannot assume responsibility for the transmission path of applications between the sender and our server, and we recommend using an online form or postal delivery. Applicants also retain the option to send their application by post.

If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of managing the employment relationship in compliance with legal regulations. If no employment contract is concluded with the applicant by the controller, the application documents will be automatically deleted six months after the rejection decision is announced, provided that no other legitimate interests of the controller oppose deletion. Another legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

The controller uses the job advertisement and applicant management software from On-apply GmbH to optimize recruitment processes. For this purpose, the controller processes the data that you provided during the application process.

If you have additionally given explicit consent in your application for extended storage in an applicant tool, the duration of processing extends to this period. Any given consent can be revoked at any time, with effect for the future, by sending us a message.

Data will be deleted after six months, provided there are no legal retention obligations and no overriding legitimate interests.

16. Data Protection Regulations for the Use of Facebook

The controller has integrated components of the company Facebook on this website. Facebook is a social network.

A social network is an online community and social meeting point that generally allows users to communicate and interact in a virtual space. It can serve as a platform for exchanging opinions and experiences or enable the internet community to provide personal or company-related information. Facebook, among other things, allows users of the social network to create private profiles, upload photos, and connect through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. If a data subject resides outside the USA or Canada, the controller for the processing of personal data is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Each time an individual page of this website, operated by the controller and integrating a Facebook component (Facebook plug-in), is accessed, the data subject’s internet browser is automatically prompted by the respective Facebook component to download a display of the corresponding Facebook component from Facebook. A complete overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de_DE. Through this technical process, Facebook learns which specific sub-page of our website the data subject visits.

If the data subject is simultaneously logged into Facebook, Facebook recognizes with each visit to our website and for the entire duration of their stay, which specific sub-page of our website the data subject visits. This information is collected by the Facebook component and assigned by Facebook to the data subject’s respective Facebook account. If the data subject activates one of the Facebook buttons integrated on our website, such as the “Like” button, or submits a comment, Facebook assigns this information to the data subject’s personal Facebook user account and stores this personal data.

Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is simultaneously logged into Facebook when accessing our website; this occurs regardless of whether the data subject clicks on the Facebook component or not. If the data subject does not wish for such information to be transmitted to Facebook, they can prevent the transmission by logging out of their Facebook account before accessing our website.

The controller has no control over the use of personal data collected by third parties in this manner and assumes no responsibility or liability for it.

The data policy published by Facebook, available at https://de-de.facebook.com/about/privacy/, provides information on the collection, processing, and use of personal data by Facebook. It also explains the privacy settings Facebook offers to protect the data subject. Furthermore, various applications are available that can prevent data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.

17. Data Protection Regulations for the Use of Google Analytics (with anonymization function)

The controller has integrated the Google Analytics component (with anonymization function) on this website. Google Analytics is a web analytics service. Web analytics involves the collection, gathering, and evaluation of data on the behavior of website visitors. A web analytics service records, among other things, data on which website a data subject came from (so-called referrers), which sub-pages of the website were accessed, and how often and for how long a sub-page was viewed. Web analytics is primarily used to optimize a website and for cost-benefit analysis of online advertising.

The operating company of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

The controller uses the add-on “_gat._anonymizeIp” for web analytics via Google Analytics. This add-on truncates and anonymizes the IP address of the data subject’s internet connection if access to our websites originates from a member state of the European Union or another contracting state of the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze visitor traffic on our website. Google uses the collected data and information, among other things, to evaluate the use of our website, to compile online reports for us showing activities on our websites, and to provide further services related to the use of our website.

Google Analytics places a cookie on the data subject’s information technology system. Cookies have already been explained above. By setting the cookie, Google is enabled to analyze the use of our website. Each time an individual page of this website, operated by the controller and integrating a Google Analytics component, is accessed, the data subject’s internet browser is automatically prompted by the respective Google Analytics component to transmit data to Google for online analysis. Through this technical process, Google gains knowledge of personal data, such as the data subject’s IP address, which Google uses, among other things, to track the origin of visitors and clicks and subsequently enable commission settlements.

Personal information, such as access time, the location from which access originated, and the frequency of the data subject’s visits to our website, is stored via the cookie.

With each visit to our websites, this personal data, including the IP address of the internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may, under certain circumstances, pass on this personal data collected via the technical process to third parties.

The data subject can prevent the setting of cookies by our website, as described above, at any time by adjusting the settings of their internet browser, thereby permanently objecting to the setting of cookies. Such a browser setting would also prevent Google from placing a cookie on the data subject’s information technology system. Furthermore, a cookie already set by Google Analytics can be deleted at any time via the internet browser or other software programs.

Furthermore, the data subject has the option to object to and prevent the collection of data generated by Google Analytics related to the use of this website, as well as the processing of this data by Google. To do this, the data subject must download and install a browser add-on from the link https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data or information about website visits may be transmitted to Google Analytics. Google considers the installation of the browser add-on as an objection. If the data subject’s information technology system is later deleted, formatted, or reinstalled, the data subject must reinstall the browser add-on to deactivate Google Analytics. If the browser add-on is uninstalled or deactivated by the data subject or another person within their sphere of influence, it can be reinstalled or reactivated.

Further information and Google’s applicable data protection regulations can be found at https://www.google.de/intl/de/policies/privacy/ and http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at https://www.google.com/intl/de_de/analytics/.

18. Data Protection Regulations for the Use of Instagram

The controller has integrated components of the Instagram service on this website. Instagram is an audiovisual platform that allows users to share photos and videos and to further disseminate such data across other social networks.

The operating company of Instagram’s services is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, USA.

Each time an individual page of this website, operated by the controller and integrating an Instagram component (Insta-Button), is accessed, the data subject’s internet browser is automatically prompted by the respective Instagram component to download a display of the corresponding Instagram component. Through this technical process, Instagram learns which specific sub-page of our website the data subject visits.

If the data subject is simultaneously logged into Instagram, Instagram recognizes with each visit to our website and for the entire duration of their stay, which specific sub-page the data subject visits. This information is collected by the Instagram component and assigned by Instagram to the data subject’s respective Instagram account. If the data subject activates one of the Instagram buttons integrated on our website, the transmitted data and information are assigned to the data subject’s personal Instagram user account and stored and processed by Instagram.

Instagram always receives information via the Instagram component that the data subject has visited our website if the data subject is simultaneously logged into Instagram when accessing our website; this occurs regardless of whether the data subject clicks on the Instagram component or not. If the data subject does not wish for such information to be transmitted to Instagram, they can prevent the transmission by logging out of their Instagram account before accessing our website.

The controller has no control over the use of personal data collected by third parties in this manner and assumes no responsibility or liability for it.

Further information and Instagram’s applicable data protection regulations can be found at https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.

19. Data Protection Regulations for the Use of YouTube

The controller has integrated YouTube components on this website. YouTube is an internet video portal that allows video publishers to upload video clips for free, and other users to view, rate, and comment on them, also for free. YouTube permits the publication of all types of videos, including complete film and television programs, music videos, trailers, and user-generated videos, all accessible via the internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

Each time an individual page of this website, operated by the controller and integrating a YouTube component (YouTube video), is accessed, the data subject’s internet browser is automatically prompted by the respective YouTube component to download a display of the corresponding YouTube component from YouTube. Further information on YouTube can be found at https://www.youtube.com/yt/about/de/. Through this technical process, YouTube and Google learn which specific sub-page of our website the data subject visits.

If the data subject is simultaneously logged into YouTube, YouTube recognizes, upon accessing a sub-page containing a YouTube video, which specific sub-page of our website the data subject visits. This information is collected by YouTube and Google and assigned to the data subject’s respective YouTube account.

YouTube and Google always receive information via the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube when accessing our website; this occurs regardless of whether the data subject clicks on a YouTube video or not. If the data subject does not wish for such information to be transmitted to YouTube and Google, they can prevent the transmission by logging out of their YouTube account before accessing our website.

The controller has no control over the use of personal data collected by third parties in this manner and assumes no responsibility or liability for it.

The data protection regulations published by YouTube, available at https://www.google.de/intl/de/policies/privacy/, provide information on the collection, processing, and use of personal data by YouTube and Google.

20. Legal Basis for Processing

Art. 6 I lit. a GDPR serves as the legal basis for our company for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, in processing operations that are necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, such as in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as to fulfill tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d GDPR. Finally, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subject do not prevail. Such processing operations are permitted to us in particular because they have been specifically mentioned by the European legislator. In that regard, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).

21. Legitimate interests in the processing pursued by the controller or a third party

If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is the conduct of our business for the benefit of the well-being of all our employees and our shareholders.

22. Duration for which the personal data are stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the expiry of the period, the corresponding data will be routinely deleted, provided that they are no longer required for the fulfillment of the contract or the initiation of a contract.

23. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision

We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must then be processed by us. The data subject is obliged, for example, to provide us with personal data if our company concludes a contract with him. Failure to provide personal data would mean that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the non-provision of the personal data would have.

24. Amendment of the privacy policy

We may change this privacy policy at any time, especially if we change our data processing or if new legislation becomes applicable. The version provided on the website www.specialolympics.ch/Datenschutz shall apply.

This privacy policy was created by the privacy policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which operates as External Data Protection Officer Hamburg, in cooperation with the Cologne IT and Data Protection Lawyer Christian Solmecke and reviewed, supplemented and approved by Schwarz Breitenstein Rechtsanwälte AG in Winterthur for Special Olympics Switzerland.

Last updated: 2025-11-13